September 1st, 2020
SPADINA CONDOMINIUM CORPORATION
730 Spadina Crescent East
SASKATOON, SK
S7K 4H7
ATTENTION: Mr. John Beckman & Board of Directors
Dear Sirs:
Following the October 2019 Annual General Meeting, I again requested resident access to Corporation documents including invoices/source documents, and contracts. This request was BLATENTLY REFUSED with the Board stating that invoices and related source documents did not qualify as a component of “Books of Account”. The legal definition of “Books of Account” as affirmed by Canada Revenue Agency and others, specifies that invoices, purchase orders, and other related records, are an essential part of the “Books of Account” and are necessary when conducting a thorough review of the financial activity of the Corporation. Unfortunately, Auditors DO NOT CONDUCT A FULL REVIEW OF “SOURCE DOCUMENTS” thus leaving inappropriate or fraudulent activity concealed. Some Board members are obviously under extreme pressure from influence by particular Board members who are demanding such illicit concealment in order to avoid disclosure of their influence resulting in concealment of obvious fraudulent transactions.
Given the refusal of the Board to adopt the Reserve Fund Study submitted to them earlier this year, the Board is asked to provide their reasons for delaying approval of the Study. It is most appropriate that residents be provided with a presentation of the 2020 Reserve Fund Study by the author at a GENERAL MEETING in advance of the AGM, in order to ensure that residents are fully informed of the financial impact upon them going forward, both short term and long term. Resident input will certainly impact and ensure responsible content and approval of a Reserve Fund budget at the AGM.
Mr. Beckman and the Board, are yet once again asked to provide access to documentation (invoices and source documents) that would provide transparency in response to the many serious expenditure questions of residents submitted to the Board over the past many years, from 2015-2020 in particular. Residents continue to ask; JUST WHY are these documents being so adamantly concealed by the Board?
This simple disclosure (a very common requirement in Corporations) would answer a lot of questions and finally bring to an end, the grave concerns regarding our finances.
Residents clearly expect and require full transparency on the part of the Board to provide responsible and appropriate address to all of the above issues at the coming 2020 Annual General Meeting.
Dennis M. Tofin
Unit #603